Office Administrator
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REF: |
AOD 2 |
Job description:
This role provides clerical and administrative support to the team in a creative design business. The working environment is high paced but also an extremely friendly and enjoyable place in which to work. There will be occasional responsibility for specific projects in addition to daily tasks, as well as coordinating and implementing office procedures. Reporting to the Director, principal duties and responsibilities will involve;
* Manage the diary; set and confirm appointments. Ensure attendees are given all required documents/facts.
* Ensure adherence to systemised procedures
* Incoming phone calls - fact find, take messages and distribute.
* Update, manage and cleanse CRM system (highrise training provided).
* Liaison between Client and Company
* Create, send and follow up correspondence
* Source Pricing (e.g. print)
* Coordinate all documentation, eg purchase orders/sign offs/time sheets etc
* Coordinate invoicing with bookkeeper & check completed
Further responsibilities:
* Use MS Office suite to produce correspondence and documents, and maintain presentations or spreadsheets
* Liaise with members of staff in other departments or external contacts
* Order and maintain stationery and equipment supplies
* Organise and store paperwork, documents and computer-based information.
* Hours of work will be 9am - 5.30pm, Mon Fri
Essential requirments:
* Excellent English, written & spoken
* Strong communication skills
* Organisational skills, to plan work, work on your own initiative and meet deadlines
* Able to manage pressure and prioritise tasks
* Project management skills
* Tact and discretion
* Pleasant, confident telephone manner
* Reliable and honest
* Team player
Additional requirments:
* Previous experience in a similar role or environment
* Additional knowledge that is advantageous but not essential may include any of:
websites
ecommerce
search engine optimisation
pay per click
blogging
social networking
high rise
using the internet
domain names
hosting
setting up an email account
SMPT
FTP
POP3
CMS
CRM
CSS
HTML
About the company:
* This is an innovative and energetic design company that was established in 2000. It is a developing business that has expanded through recommendations from satisfied clients.
* They offer a portfolio of design based services that include:
Corporate Identity, Website Design, Search Engine Marketing, eCommerce and Print Design
* Whatever their company's requirements, they have the knowledge and experience to assist with achieving those goals.
Internship placement location:
* Based in Hyde, Cheshire. Hyde is in Metropolitan Borough of Tameside, Greater Manchester
* It is a small town with an industrial past, ethnically diverse and with a variety of shops. There are good road and rail connections.
* Hyde is just 7 miles east of the City of Manchester and 6 miles NW of Stockport.
* Stockport offers a wider range of amenities while Manchester offers all the facilities that you would expect of a major UK city.
* Manchester International Airport is close by.
Remuneration:
A training allowance of £600 per month will be provided to assist with accommodation and subsistence costs.
